We invite you to support the third Asian Particle Accelerator Conference (APAC 2004) by taking a booth at the Industrial Exhibit. The 2004 conference, organized by PAL, will be held on March 22-26, 2004 in Gyeongju, Korea. Held every three years, the last two meetings of the APAC series have each had about 300 participants, and we anticipate a similar number will attend the Gyeongju meeting. As this is the first time the conference is taking place in Korea, this is an excellent opportunity for your company to get exposure in the Asian market, particularly to participants from China, Japan, and Korea.
The conference and the industrial exhibit will be held at the Hotel Hyundai in Gyeongju. We will arrange the Exhibits in the central portion of the poster session room (Convention Hall A,B) from Monday, March 22 to Thursday, March 25 (floor plan). In addition, refreshments will be served at the poster session room.

Exhibit booths are approximately 3m x 3m with partitions between adjacent booths. (standard booth layout is available here). Tables and chairs will be provided, and each booth will be supplied with a 220V outlet (1 kW). Please indicate your needs in the Exhibitor Registration Form. Additional equipment, furniture, and electrical services, beyond the standard set-up should be arranged with the Exhibition Coordinator, and may cost additional fees.

- Assignment of Space
Display booths will be assigned on a "first come, first served" basis with reservations made after payment has been received in full. The Exhibit Coordinator will allocate space so that the arrangement is, in his view, best for both exhibitors and visitors.

- Installation of Displays
Booths will be ready for installation of displays from 15:00 on Sunday, March 21, 2004. Exhibitions should be ready for viewing by 08:45 on Monday, March 22, 2004, including the removal of all packing materials (a storage room will be available), and should remain in place until 18:00 on Thursday, March 25, 2004.

- Customs Brokerage
Customs clearance for importation/exportation of items must be arranged with the Korean Customs Services. There is a Customs Services Office at the Airport. The APAC 2004 Conference Organizer is not responsible for customs processing. Please visit the Korean Customs Service web site for more information.

- Remarks
Any services from the Hotel Hyundai Gyeongju in addition to the standard exhibition booths described above are optional. Any such services are to be arranged between the exhibitor and the Hotel Hyundai Gyeongju, but the special rates agreed for the conference participants do apply to the exhibitors.

1. The exhibitor rate is US $2,000 per booth. Payment is required at the time of reservation.
2. Participation in the industrial exhibition entitles two persons from your company to full conference registration. If you want to bring some additional exhibit participants, you need to pay US $250 per each person. (Another full conference registration)
3. The Exhibition Coordinator will try to honor exhibit space requests based on the order in which reservations are received.
4. To ensure reservation, the completed registration form (PDF form or MS Word form) must be received by fax before the deadline. Note that the reservation deadline for exhibition registration is February 15, 2004. We encourage you to act early as the space is limited. (Up to 10 units depending on the booth and poster board sizes)
5. Refund policy: An administrative fee of US $100 will be withheld for any cancellation received in writing prior to February 15, 2004. No refunds will be given for cancellations received after February 15, 2004.
6. The conference reserves the right to approve the character of any display and to prohibit any display that, because of noise or other objectionable features, detracts from the scientific and educational nature of the exhibit.
7. During the hours the exhibit is open, each booth must be attended by persons technically qualified to explain and demonstrate the equipment or services displayed.
8. Further details will be provided to registered exhibitors.

We do recommend that your exhibition materials and consignment of products have to be arrived in Hotel Hyundai/Gyeongju, between March 19 (Friday) and March 21 (Sunday). To avoid mixing with other conference exhibition, we do also suggest to write down the delivery address below.

To : Mr. Deuk-Ku Kong (Sales Manager) and Dr. Kyung-Ryul Kim (PAL/POSTEH, Exhibition Coordinator)
     APAC 2004, Exhibition/Hotel Hyundai (Gyeongju)
     Hotel Hyundai, 477-2 Shinpyeong-dong, Gyeongju City
     Gyeongsangbuk-do, Repulic of Korea, 780-290

     E-mail : kong0504@hmall.com (Mr. Deuk-Ku Kong)
     Tel : +82-54-779-7102
     Fax : +82-54-748-8235

If you are going to send the exhibition materials for APAC 2004, please inform Mr. Deuk-Ku Kong and Dr. Kyung-Ryul Kim (krk0301@postech.ac.kr) of your delivery status before you send them.

Installation of Displays
Booths will be ready for installation of displays from 15:00 to 21:00 on Sunday, March 21, 2004. Exhibitions should be ready for viewing by 08:45 on Monday, March 22, 2004, including the removal of all packing materials (a storage room will be available), and should remain in place until 18:00 on Thursday, March 25, 2004.

A block of rooms has been reserved at the Hotel Hyundai, Gyeongju at a conference rate. To make your reservation, please print out the room reservation form (PDF or MS Word) and mail or fax it to the address below.

Dr. Dong-Eon Kim
Pohang Accelerator Laboratory, POSTECH,
San 31 Hyoja-Dong, Pohang 790-784, Korea
Fax: +82-54-279-1799

 

Dr. Kyung-Ryul Kim
Exhibition Coordinator - APAC 2004
Pohang Accelerator Laboratory, POSTECH,
San 31 Hyoja-Dong, Pohang 790-784, Korea
Tel: +82-54-279-1203, Fax: +82-54-279-1799
E-mail: krk0301@postech.ac.kr

If you have any further questions or require further information, please feel free to contact the Exhibition Coordinator or send e-mail to apac-2004@postech.ac.kr